Simple and Effective Steps for NGO Registration: A Guide by NGO Experts ?
Starting a non-governmental organization (NGO) is a noble and impactful journey. But before you can begin making a difference, you need to follow a specific process to register NGO. This process can seem overwhelming, but don't worry! With the right guidance from experts, such as the professionals at NGOExperts, you can easily navigate this path. In this blog, I’ll break down the essential steps to register your NGO, focusing on important procedures like DARPAN NGO registration and TM registration.
Step 1: Understand the Legal Framework
Before diving into the paperwork, it’s essential to understand the legal framework for setting up an NGO. In India, an NGO can be registered as a Trust, Society, or Section 8 Company under the Companies Act. Each structure has its pros and cons, so it’s important to choose the one that fits your organization's goals.
Step 2: Choose the Type of NGO
You need to decide the type of NGO you want to establish. There are three main options:
Trust: It’s typically governed by a board of trustees. You’ll need to draft a trust deed to outline the organization’s objectives and structure.
Society: This option requires at least seven members and is registered under the Societies Registration Act of 1860.
Section 8 Company: This is ideal if your NGO is going to operate like a nonprofit corporation. It requires a minimum of two members and is governed by the Companies Act.
Each of these types has different processes and documentation requirements. Depending on your choice, the process to register NGO can vary slightly, but it’s an important first step.
Step 3: Prepare the Required Documents
Once you have decided on the type of NGO, you’ll need to gather the required documents for registration. These generally include:
Proof of identity and address of the founders.
A Memorandum of Association (MOA) and Articles of Association (AOA) if you’re registering as a Section 8 company.
The Trust Deed if you choose to register as a Trust.
The Society’s Registration Form, if you opt for that route.
A letter of recommendation or a certificate from the governing body or local authority (for certain types of registrations).
Tip: Make sure all documents are accurate and up-to-date. You’ll also need to verify the availability of your NGO’s name.
Step 4: Complete the DARPAN NGO Registration
A crucial step in the registration process is the DARPAN NGO registration. The DARPAN (Development of Application for Registration and Accreditation of NGOs) platform is managed by the Ministry of Electronics and Information Technology. It is mandatory for NGOs that want to receive government grants or want to be recognized by the Government of India.
To register your NGO on the DARPAN platform:
Visit the DARPAN portal.
Fill in all the required information about your NGO.
Submit the registration form along with the required documents.
This step ensures that your NGO is recognized by the government and can access various funding opportunities. It's essential not to skip this step for future growth.
Step 5: Apply for TM Registration
As part of protecting your NGO's identity, you’ll also need to consider applying for TM registration. This is the trademark registration, which ensures that your NGO’s name, logo, and other unique identifiers are protected under intellectual property laws. Registering your NGO’s name and logo as a trademark helps avoid legal issues and ensures your brand’s uniqueness.
The TM registration process involves:
Filling out the application form.
Submitting relevant documents, including your NGO’s logo and proof of its use.
Following up with the authorities until your trademark is registered.
Having a registered trademark ensures that no one else can use your NGO’s name or logo for commercial purposes, which protects your brand’s reputation.
Step 6: Apply for PAN and TAN
Once your NGO is registered, you’ll need to apply for a Permanent Account Number (PAN) and Tax Deduction and Collection Account Number (TAN). These numbers are essential for tax-related purposes and are required if your NGO intends to file income tax returns or if you plan on receiving donations.
Step 7: Open a Bank Account
After getting your PAN and TAN, open a bank account in the name of the NGO. A separate bank account is necessary for managing donations, government funds, and other financial activities. Ensure that you maintain proper records of all financial transactions.
Step 8: Compliance with FCRA
If your NGO plans to accept foreign donations, you must also apply for FCRA (Foreign Contribution Regulation Act) registration. This ensures that your NGO adheres to the regulations governing foreign donations and supports transparency in its financial transactions.
Step 9: Maintain Regular Compliance
After completing the initial registration process to register NGO, ongoing compliance is essential. NGOs must submit annual returns and maintain proper records for all activities. Regular updates about your activities must be provided to authorities like the Ministry of Corporate Affairs (MCA) or the DARPAN portal.
Additionally, if you’ve registered as a Section 8 Company or Trust, you may be required to submit audited financial statements.
Conclusion
The process to register NGO may seem complex, but breaking it down into manageable steps can simplify the entire journey. From choosing the right structure to completing the DARPAN NGO registration and protecting your brand with TM registration, each step ensures that your NGO is legally recognized and prepared for success. The guidance from professionals at NGOExperts can help you every step of the way, ensuring that your organization is set up correctly and compliant with all laws.
Now that you know the process, it's time to turn your dream of making a difference into a reality. Get started today and begin your journey to creating a positive impact on society!